Administrative Assistant

About Us

Nagi Bioscience is an exciting startup operating in the thriving field of life science instrumentation. Headquartered in the heart of one of Switzerland’s top technology poles, the EPFL Innovation Park in Saint-Sulpice, overlooking the stunning Léman Lake (Lausanne), we are on a mission to accelerate the transition to the new era of biological testing, where scalability, efficiency, sustainability, and ethics can finally go hand in hand.

Our first product, SydLabTM One, pioneers the field of Organism-on-Chip technologies, a new class of laboratory devices enabling the discovery and testing of new drugs and chemicals using microorganisms instead of traditional animal tests. As a consequence of our ambitious growth plans, we are now seeking talented individuals to join our team and be part of Nagi’s groundbreaking journey.

Role Overview

We are seeking a dynamic and highly motivated Administrative Assistant to join our innovative Swiss startup. The ideal candidate will play a pivotal role in ensuring the smooth operation of the executive team, assisting with administrative tasks, managing executive communications, and supporting the company’s strategic initiatives. This is a unique opportunity to be an integral part of a fast-paced and rapidly growing organization at the forefront of innovation.

Main Responsabilities

Daily Assistance:

  • Efficiently organize and coordinate meetings, conferences, and travel arrangements for the executive team.
  • Attend meetings, capture accurate minutes, and ensure timely distribution of meeting notes and action items.
  • Arrange and confirm appointments, effectively managing calendars to optimize schedules.
  • Handle incoming mail and phone calls with professionalism and promptness.

Administrative Coordination:

  • Set up and maintain a well-organized document archiving system for easy access to essential files.
  • Manage diverse administrative tasks, including processing payrolls, salary certificates, and maintaining employee records.
  • Oversee invoices, office/lab supplies, and manage communications with accountants and external parties.

Executive Support:

  • Act as a trusted liaison between the executive team and internal/external stakeholders, demonstrating professionalism and discretion in all interactions.
  • Monitor and periodically review the budget, providing insights and updates to support informed decision-making.
  • Assist in preparing presentations, reports, and other materials for internal and external communication.

Qualifications & Experience

  • Bachelor’s degree in Business Administration, Management, or similar.
  • Proven experience (3+ years) in a similar executive support role, preferably in a fast-paced startup environment.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong communication skills, both written and verbal, in English and French, with German and/or Italian being a plus.
  • Proficiency in MS Office Suite and other relevant software applications.
  • Demonstrated ability to work independently, exercise sound judgment, and make decisions in a fast-paced environment.
  • Adaptability and a proactive approach to problem-solving.
  • Strong attention to detail, accuracy, discretion, and confidentiality.

What we offer

  • An exciting and innovative startup environment with opportunities for growth and professional development.
  • Direct exposure to the CEO and senior leadership, providing a unique learning experience.
  • Solid financing that allows us to offer a competitive compensation package.
  • Work-life balance and a supportive team culture.
  • A dynamic and multi-disciplinary team of passionate professionals, sharing ideas and collectively driving innovation forward.
  • Chance to contribute to the success of a cutting-edge startup making an impact in its industry.

How to Apply

If you think you are the perfect candidate for this role, please send us your CV and cover letter at